Handling of receipts (Node coordinators)

Dear Vision Forum Node Coordinator, 

Here you will find information about how to administrate your receipts at the end of each academic year (usually in June each year).

Step 1—Receipts:

Please note that you have to separate costs for each individual student and that each student's name, date of birth and which course the student studies should be indicated on the Excel spread sheet (see 1c. below).

1a. Tape all receipts on A4-sheets and number them. See example here: receipts.jpg

1b. Make photocopies of these sheets. Keep the originals for your own reference and post the copies to Per.

1c. Make an Excel spreadsheet where you sum up all your costs and convert to Swedish kronor. You can make conversions on here .

· A template that you can use is here: example.xls (you don't have to include address or bank details)
· Make a copy of this spreadsheet and mail to Per together with the receipts.

Please note:

Please note that the university stipulates that it will only cover costs related to travel (tickets, accommodation, etc.) and material costs. If you buy inventory (e.g. computer hardware, camera equipment, etc.) this will belong to LiU and will have to be returned when you finish the project.
 Costs for food, web-hotels and domain names will only be reimbursed in special cases. If this is a major part of your project talk to Per.

Please post the information to Per:

Per Hüttner
143 Boulevard de Magenta

75010 Paris

—Good Luck!